Alliance By-Laws

Jan 1, 2000

These are the original by-laws established at the formation of the Alliance. Since that time the Alliance has functioned as an unincorporated association and a New York Committee of CoNGO.


ARTICLE I

NAME

Section 1. The name of this organization shall be “The Alliance of Non-Governmental Organizations on Crime Prevention and Criminal Justice,” hereafter referred to as the Alliance.

Section 2. The Alliance shall be incorporated. (The Corporation and Alliance are one and the same).

ARTICLE II

GENERAL MEMBERSHIP

Section 1. Non-governmental organizations which have consultative status with the United Nations and which have an interest in crime prevention and criminal justice may be admitted into Alliance membership upon submission of an application to the Secretary. Those non­governmental organizations which do not have consultative status with United Nations bodies but which have an interest in crime prevention and criminal justice may, upon application to the Secretary, be admitted into membership after receiving a majority vote of the Board of Directors.

Section 2. Member organizations shall be represented in the Alliance by those person designated by the NGO in writing to the Secretary. Such notice shall be given at least every other year.

ARTICLE III

MEETINGS

Section 1. The annual meeting of the Alliance shall be in January of each year in New York City.

Section 2. The date, time and place of each Alliance meeting shall be set by majority vote of those members present and voting. A thirty-day written notice shall be given to each Alliance member including the date, time, place, and agenda.

Section 3. The Alliance will normally meet six times per year in January, March, May, July, September, and November. Special meetings may be called by a majority vote of the Alliance in a regular meeting, or by ten percent of the Alliance so petitioning to meet.

Section 4. At all meetings of the Alliance duly called and in compliance with other- sections of these by-laws, a quorum shall consist of seven or more Alliance members.

Section 5. At any meeting of the Alliance, each member organization represented in person shall be entitled to one vote. Upon request of any member, voting shall be by written ballot. Proxy votes are prohibited.

ARTICLE IV

ALLIANCE MEMBERSHIP

Section 1. Each member organization shall be entitled to appoint, elect, or otherwise select one representative who shall serve as the voting representative to the Alliance.

Section 2. The members shall be empowered to adopt rules and regulations governing the actions of the Alliance, including all financial issues of the Corporation. All such actions shall be by majority vote unless otherwise prescribed by these by-laws.

Section 3. No member nor Officer of the Corporation (Alliance) shall receive any salary, compensation or emolument from the Corporation (Alliance).

Section 4. The Alliance may employ such persons as it deems necessary. The Board of Directors shall determine job titles, requirements, qualifications, salary, benefits and any other issues pertaining to the position(s).

Section 5. The Alliance may establish committees, task forces or working parties to focus on particular issues, program areas, and concerns. The Chairperson of these groups shall be designated by the Alliance Chairperson. Working party membership shall be open to any member or non-governmental organization representative interested in the topic or concern.

Section 6. At the annual meeting, the members may determine issues or concerns for the Alliance to address for that year. These issues may be carried over from one year to the next.

ARTICLE V

OFFICERS

Section 1. The officers of the Alliance shall be a Chairperson, two Vice-Chairpersons, a Secretary, and a Treasurer.

Section 2. The officers shall be elected for two-year terms at alternate annual meetings of the

Alliance. No officer shall serve more than two consecutive terms for that office except the

Secretary.

Section 3. The officers and two at-large members of the Alliance shall serve as the Board of Directors. The at-large members shall be elected at the same time as the officers and serve a two-year term on the Board of Directors. The Board of Directors shall function as the Alliance when the Alliance is not meeting; shall be responsible for the Alliance operations between meetings; and shall perform other duties assigned to it by the membership.

Section 4. Any officer may be removed for just cause by majority vote of the Alliance, provided that a thirty-day notice of the proposed vote has been given and provided that compliance with other sections of these by-laws has been followed. Any officer who misses three consecutive meetings shall automatically vacate that office, unless two-thirds of the Alliance present and voting shall vote to retain that officer.

Section 5. The Chairperson shall preside at all meetings of the Alliance; shall be the Chief spokesperson for the Alliance; shall have executive authority for the affairs of the Alliance; shall keep the Board of Directors and membership fully informed; shall supervise any employees:

shall appoint Chairs and members of task forces, committees and working parties subject to the approval of the membership; and shall perform other duties as assigned by the membership.

Section 6. A Vice-Chairperson shall perform the duties of the Chairperson in the Chair’s absence and shall perform other such duties as assigned by the Chairperson and by the Board.

Section 7. The Secretary shall cause to keep all records of every meeting of the Board of Directors and of the Alliance; shall attend to all requirements of notice for the Corporation: and shall perform other such duties as assigned by the Chairperson and by the Alliance.

Section 8. The Treasurer shall receive and disburse all funds and securities of the Corporation as necessary; shall keep full and accurate accounts of all financial records which shall be available for inspection by any member at any meeting or upon request of a member between meetings; shall sign all checks and financial disbursements; shall deposit all monies in an insured financial institution; shall give security, if required by the Alliance to do so, for the faithful execution of the office; and shall perform other such duties as assigned by the Chairperson or by the Alliance.

ARTICLE VI

GENERAL PROVISIONS 

Section 1. The office of the Corporation shall be located at such place as the Alliance may determine.

Section 2. There shall be kept at the office of the Corporation correct books of account of the activities and transactions of the Corporation including a book of minutes containing a copy of the Certificate of Incorporation, a copy of these by-laws, and minutes of all meetings of the Alliance and the Board of Directors.

Section 3. The corporate seal shall bear the name of the Corporation and words attesting to the place and year of incorporation.

Section 4. The fiscal year shall be determined by the Alliance, and the Alliance shall also determine the type and frequency of any audits of the corporation books.

ARTICLE VII

INCOME

Section 1. The membership shall determine annual dues or contributions from the member non- governmental organizations represented in full membership within the Alliance. The membership may authorize such dues or contributions as a requirement for participation in the Alliance.

Section 2. Other income may be derived from individual or organizational donations: from special projects and fundraisers; from publications; from grants; from contracts and from other sources as authorized and/or approved by the Alliance.

ARTICLE VIII

AMENDMENTS

Section 1. These by-laws may be amended by a vote of two-thirds of the members present and voting, provided that a sixty (60) day written notice of the proposed changes was given to all members.

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